Administrative Assistant
Onsite - Longwood, FL
Direct Hire
Maintaining Accounts Payable Balances (60% of duties):
• Verify and enter Purchase Order, subcontracts, and Invoices into Navision.
• Verify Job cost allocations
• Interaction with vendors to update account balances, request credits, and/or required paperwork, such as waivers, W9’s, Certificates of insurance, etc.
• Interaction with Project Managers, Engineers and Warehouse personnel to confirm invoices for accuracy.
• Assist with Amex reconciliations
General Office Maintenance (40% of duties):
• Cover reception area during business hours
• Receive and provide general support to visitors
• Exhibits polite and professional communication in person, phone, e-mail, and postal mail.
• Answer and direct phone calls
• Coordinate shipment of supplies
• General office purchases for both Orlando offices.
• Maintain organized inner office procedures
• Submit and reconcile expense reports
• Draft and review outgoing correspondence
• Draft and document any necessary documents.
• Document all incoming and outgoing correspondence.
• Respond to inquiries as required.
• Assist in the preparation of invoices and reports
• Assist with collecting employee paperwork such as timesheets, HR Onboarding docs, updating bulletin board etc. based on instructions from HR Dept.
• Makes travel arrangements for staff such as booking flights, cars, and hotel or restaurant reservations.
• Additional tasks may be assigned by superiors from time to time depending on business demands.
...90,000 -$110,000401(k), and fully employer-covered medical, dental, vision, and life insurance ** VISA SPONSORSHIP AND RELOCATION ASSISTANCE ARE NOT AVAILABLE FOR THIS ROLE ** What You Will Be Doing Develop and maintain detailed manufacturing process documentation...
...Department operations and staff. You will ensure the service, food and beverage experience is delivered and maintained to the highest of... ...regular and continuing basis. Must be able to push and pull carts and equipment weighing up to 250 lbs. occasionally Requires...
...consists of shell and tube heat exchangers, receivers, oil separators and other pressure vessels primarily used for commercial / industrial refrigeration and especially systems focused on using natural refrigerants such as Ammonia and Carbon Dioxide. You will join a talented...
Position Summary:A SPENGA manager is a positive, energetic and efficient individual who warmly welcomes and takes care of members.Qualifications:~Strong management and leadership abilities~Previous sales experience required; preferably high-end goods or services...
...Transportation, Fleet Maintenance and Supply Chain Services in the World!*****REMOTE WORK FROM HOME*******We are immediately hiring a Network Carrier Coordinator in New Albany, OH for our Supply Chain Solutions division. Apply here today to speak with a Recruiter about the...