Job Description

Overview

We are authentic, professional providers of fun, focused on building a Great Place To Work For All by staying true to our mission: 'Life's a Party, We're Makin' It Fun!' and 'So Much Fun It's Scary!'

At Spencer's and Spirit Halloween, we do the right thing always-integrity, fairness, respect, and transparency are our foundation. You will find our culture to be inclusive, passionate, resilient, and one that values differences and embraces all.

One Team / One Goal

We are leaders and owners of our business success. Whether it's developing new and exclusive costumes, quality testing products, or implementing technology solutions, our teams understand the value of working collaboratively to embrace change through innovation, curiosity, and thoughtfulness.

Responsibilities

The Temporary Accounts Payable Associate will be assisting in the processing and reconciling of import-related invoices, ensuring accurate landed cost tracking across duty, freight, and brokerage fees by SKU. The role also involves updating systems and spreadsheets, resolving invoice discrepancies, and managing vendor chargebacks and customs documentation.

• Process broker bills, verifying back up to landed cost reports provided by forwarders, code for accounts and process under correct lines of business
• Update spreadsheets to track all incoming shipments for landed cost related to duty, freight and brokerage fees by SKU
• Review warehouse receipts to ensure quantities paid for are received and charge vendors for short shipments
• Assist with uploads to our accounting software to pay duty, freight & brokerage to the appropriate parties
• Assist in closing receiving records by creating an upload for our inventory system to be updated
• Filing Customs Entry Packets sent for landed cost feeds
• Research and resolve issues with invoices in exception due to probable errors.
• Create many-to-one mail merges to notify vendors of chargebacks being processed
• Research missing invoices
• Processing manual invoices through Circulus

Qualifications

• Proficiency with Microsoft Excel (vlookups, pivot tables)
• Ability to communicate with internal and external partners
• Utilize & navigate multiple large files that are connected by lookups
• Must possess excellent analytical skills
• Knowledge of People Soft, Circulus, AS400 and/or Mi9 is a plus
• Ability to work independently
• Strong written and verbal skills
• Ability to meet deadlines

The pay range reflects the potential rate for this role. Individual base pay is determined by various factors such as relevant experience and skills, and the scope and responsibilities of the position.

Pay Range

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