Our client in Fort Worth, TX has an immediate need for a Sr. Administrative Assistant on contract to hire basis.
Company Profile:
Behaviorial Health
Great Team
In Office Position
Sr. Administrative Assistant Role:
The Sr. Administrative Assistant will provide high-level, confidential administrative assistance to the Vice President
Handle sensitive information with professionalism, discretion, and adaptability to various work environments and styles
Collect and organize data from employees at all levels to assist in the preparation of meetings, reports, presentations, and consultant agreements
Manage the VP’s calendar, ensuring seamless scheduling and conflict resolution
Collaborate with the Executive Assistant in preparing and reviewing contracts and documents in conjunction with legal counsel, maintaining detailed records of agreements, and serving as backup for these tasks
Offer administrative support across departments during industry conferences and events as required
Coordinate domestic and international travel arrangements
Organize and manage conference calls, teleconferences, and meetings, overseeing logistics such as room reservations, agendas, technical equipment, and catering
Support the coordination of professional and industry conferences, attending and assisting at large conferences as needed
Create and prepare presentations, slide decks, and other materials for both internal and external meetings
Order and manage the shipping of medical supplies for research purposes, both domestically and internationally
Uphold compliance guidelines and ensure no conflicts of interest arise between the medical affairs and commercial business teams
Effectively prioritize and manage workloads to meet deadlines
Complete various ad-hoc projects and general administrative tasks as directed
Represent the organization in a professional manner through clear communication and consistent follow-through
Sr. Administrative Assistant Background Profile:
Bachelor’s degree in Business, Communications, or a related field
At least 2 years of experience providing administrative support
Advanced proficiency in Microsoft Office Suite (PowerPoint, Outlook, Word, Excel, etc.)
Excellent organizational skills with a keen attention to detail
Flexibility to adapt to diverse work styles and situations
Strong decision-making, problem-solving, and judgment capabilities
Proactive in identifying and resolving inefficiencies
Strong communication skills, both professional and effective
Ability to handle confidential information with discretion and urgency
Skilled in managing multiple projects and meeting deadlines efficiently
Capable of working independently and collaboratively with senior leadership and crossfunctional teams
Experience in project coordination, working with internal teams, clients, and vendors
Ability to interact with a wide range of individuals, demonstrating patience and professionalism
Features and Benefits while On Contract:
We go beyond the basic staffing agency offerings! Opportunity to participate in a comprehensive benefit plan, Paid Time Off on an accrual basis and weekly direct deposit.
Features and Benefits of Client:
Medical
Dental, Vision
401k
Equal Opportunity Employer. Candidates must be authorized to work in United States without sponsorship. The client cannot sponsor any visas.
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