Job Description

ProspectBlue is seeking a Fleet Manager for their client in Newburgh, NY!!!

We are seeking a highly organized and experienced Fleet Manager to oversee the daily operations, maintenance, and compliance of our vehicle fleet. This role is critical to ensuring the safe, efficient, and cost-effective use of company vehicles while maintaining high standards in driver performance, regulatory compliance, and preventative maintenance.

The ideal candidate has strong leadership skills, a deep understanding of DOT regulations, and a proactive mindset when it comes to safety, vehicle upkeep, and logistics coordination.

Key Responsibilities:

Fleet Operations & Maintenance

• Oversee the maintenance, repair, and lifecycle management of all fleet vehicles (trucks, trailers, service vehicles, etc.)
• Develop and manage preventative maintenance schedules to minimize downtime
• Coordinate with service providers and internal maintenance teams
• Track vehicle performance, fuel usage, mileage, and diagnostics using fleet management software

Compliance & Safety

• Ensure all vehicles meet federal, state, and local DOT regulations and company safety standards
• Maintain accurate records for inspections, registrations, and permits
• Conduct safety audits and implement corrective actions as needed
• Manage compliance reporting for IFTA, ELDs, HOS, and CSA scores

Driver Coordination

• Support driver hiring, onboarding, and training on fleet policies and procedures
• Monitor driver logs, violations, and performance reports
• Promote a safety-first culture and address safety issues promptly

Cost Control & Budgeting

• Monitor and manage fleet operating expenses, fuel consumption, and vendor contracts
• Identify opportunities for cost savings and operational efficiency
• Assist in fleet procurement and vehicle replacement planning

Technology & Reporting

• Utilize fleet management systems (e.g., Samsara, Geotab, Fleetio, etc.) to monitor vehicle and driver data
• Generate regular reports on fleet performance, utilization, and compliance
• Maintain inventory of fleet assets and parts

Qualifications:

• 3–5 years of experience in fleet or transportation management (trucking or logistics preferred)
• Strong knowledge of DOT, FMCSA, and OSHA regulations
• Proficient in fleet management software and Microsoft Office
• Excellent organizational and communication skills
• Strong leadership and problem-solving abilities
• Valid driver’s license (CDL preferred but not required)

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