Executive Assistant to CEO Job at Career Group, San Francisco, CA

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  • Career Group
  • San Francisco, CA

Job Description

We are seeking an exceptional Executive Assistant to support a globally active CEO of a top finance firm at a pivotal time of growth and expansion into the U.S. market. This is a rare opportunity to step into a high-profile, high-performance role where precision, polish, and professionalism are paramount.

You’ll be the CEO’s right hand—managing critical business operations, complex global travel, and top-tier stakeholder interactions with absolute discretion and unshakable judgment.

This role requires someone articulate, highly dedicated, impeccably presented, and comfortable interfacing with Heads of State, Foreign Dignitaries, C-suite executives from top Global Firms and UHNW individuals and families.

Location: Jackson Square, San Francisco | Office-Based (Hybrid Flex)

Salary: $150 - $220 + Benefits

Key Responsibilities:

Executive Support

  • Flawless diary and schedule management across multiple time zones
  • Relationship-building and liaison with elite-level global contacts
  • Strategic coordination of meetings, briefings, and private engagements

Travel & Protocol

  • End-to-end travel orchestration including private charters, visa procurement, and adaptable itineraries
  • Availability across time zones to handle urgent or last-minute changes
  • Occasional travel alongside the CEO to ensure seamless execution

Communication & Confidentiality

  • Professional and discreet management of all communications
  • Drafting and reviewing high-level correspondence with impeccable attention to tone and detail
  • Handling sensitive matters with the utmost confidentiality and decorum

Operational Excellence

  • Overseeing office standards and supporting events, guest visits, and internal coordination
  • Liaising with global household and private staff where needed
  • Working closely with the UK-based Executive Assistant to maintain continuity across personal and professional domains

About You

  • 5–7+ years of experience supporting C-suite or high-profile principals
  • Outstanding written and verbal communication skills with executive presence
  • Comfortable operating in elite circles and high-stakes environments
  • Proven expertise in managing complex schedules, global travel, and luxury logistics
  • Solution-oriented, calm under pressure, and always two steps ahead
  • Highly organized, proactive, and grounded in discretion
  • Collaborative, trustworthy, and adaptable across time zones and cultural norms
  • Unwavering dedication and positive, upbeat personality
  • 24/7 Mentality
  • Dog-friendly and flexible to occasionally support the private side of life

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San

Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here:

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Job Tags

Immediate start, Flexible hours,

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