Job Description
TL;DR Kharon is seeking a full-time Billing Operations Specialist to join our team in Washington, D.C or Denver, Colorado. This role requires in-office attendance.
RESPONSIBILITIES:
Identify and manage customer purchase order (PO) requirements, invoicing procedures, and payment workflows with client stakeholders.
Own and navigate client procurement processes, including raising purchase orders, submitting required documentation, and managing customer payment workflows through customer portals once a deal is nearing close.
Serve as the liaison between Sales, Client Services, and Finance to ensure all customer and payment steps are completed accurately and efficiently during the final stages of client contracting.
Collect and confirm critical onboarding details, including customer entity names, shipping/billing addresses, and customer procure-to-pay requirements.
Coordinate with Legal to ensure contracts reflect accurate customer information.
Confirm Kharon’s customer onboarding status with the client, including procurement portal setup (e.g., Ariba, Coupa) and payment terms.
Re-engage clients post-close to ensure PO issuance and readiness for billing.
Collaborate with internal teams (Sales, Legal, Sales Ops, Customer Success, Accounting, IT) to remove bottlenecks and accelerate time from signature to payment.
Support clean handoff to Accounts Receivable to ensure timely and accurate invoicing.
Drive efficiency in the quote-to-cash process and contribute to reducing sales cycle times.
QUALIFICATIONS:
~ A Bachelor’s degree, preferably in Business, International Relations, Political Science, or a related field.
~3+ years of experience in a Billing and/or P2P Operations or similar role.
~ Strong understanding of B2B procurement, AP workflows, and contract execution processes.
~ Experience working with client-side finance and procurement teams, including use of platforms such as Ariba, Coupa, etc.
~ Detail-oriented with excellent organizational and project management skills.
~ Effective communicator with the ability to build strong relationships across internal and external stakeholders.
~ Proactive, solutions-oriented, and comfortable navigating ambiguity in cross-functional settings.
~ Familiarity with CRM systems, invoicing tools, and procurement portals is a plus.
Kharon is a highly disruptive and incredibly innovative organization that navigates risk at the intersection of global security threats + international commerce.
What does that mean? Great question.
Operating at the nexus of global security, Kharon is on a mission to revolutionize the current landscape. We take really complex data as it relates to global security and empower our clients to not only understand the risk associated with their potential business relationships but to operationalize that data so that they can make the best and most informed decisions possible. From financial crimes and sanctions to export controls and threat identifications, our tools optimize protection against the types of risks that could otherwise be incredibly dangerous and excessively costly to any business. Serving many of today’s leading global financial and multinational institutions, Kharon products are the most powerful in the space with a precision and depth that is absolutely unparalleled.
When you look at any major global crisis event, we’re providing intelligence that’s at the heart of those circumstances. We connect the dots in a way that’s meaningful. Now, we’re experiencing unprecedented growth. As the world continues to evolve in complexity, so too does the demand for our products. Given the significance of our work and the increasing global reliance on our insights, we are looking for a Billing Operations Specialist to join us as we work to shape the way businesses perceive and navigate global risks.
To the right person, this will be the perfect kind of challenge. Our mission is compelling, our product is powerful and we’re growing at a rate that makes us unstoppable. If you’re looking to be surrounded by people who will inspire you to think and challenge you to grow then look no further. Our team is made up of some of the most visionary and uncompromising individuals you will ever encounter. We don’t take ourselves seriously but we’re serious about the work we do and there is absolutely no slowing us down.
To keep that momentum going, we do our very best to make sure that each and every team member is completely taken care of. We’re nothing without our people and we strive to offer a package that reflects that. As a Kharon team member, you can expect:
~ Fully sponsored medical, dental, and vision
~ FSA program for both medical and dependent care
~401k with matching and immediate vesting + ROTH IRA
~ Paid time off + 11 paid holidays
Interested? Please apply by visiting our website and navigating to our careers page! We do our best to respond to each application we receive. Be on the lookout for an email from
[email protected] !
Kharon is an equal opportunity/affirmative action employer. Kharon is committed to cultivating and maintaining a workplace that is free from harassment and discrimination. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ethnicity, gender, gender identity or expression, sexual orientation or identity, neurodiversity, appearances, age, protected veteran status, or status as a qualified individual with disability.
The base salary range at Kharon is set between $85,000 and $100,000. Please note that this figure does not necessarily include potential bonuses, commissions, benefits, or equity that may be part of the overall compensation package.
Job Tags
Holiday work, Full time, Contract work, Immediate start,