Job Description

Contract Duration: – January 2026

About the Role

This role supports senior leadership within a global operations team. As a Senior Administrative Assistant, you’ll provide essential administrative support, manage complex calendars and communications, and coordinate high-level logistics. You’ll be part of a fast-paced, collaborative environment where adaptability, initiative, and discretion are key.

Who You’ll Work With

You’ll partner closely with senior directors and a cross-functional operations team. The role requires working with multiple stakeholders across departments, managing shifting priorities, and being a resourceful point of coordination for both internal and external interactions.

Key Responsibilities

• Calendar Management: Coordinate high-volume, complex calendars, resolve scheduling conflicts, and facilitate seamless meeting logistics.
• Travel Coordination: Arrange domestic/international travel, manage itineraries, and handle travel-related documentation.
• Event & Meeting Planning: Organize internal/external meetings, offsites, and team events; handle venue bookings, catering, scheduling, and communication.
• Expense Management: Prepare and submit expense reports; monitor budgets and manage purchase orders/invoices.
• Document Preparation: Draft, format, and revise presentations, emails, organizational charts, and session agendas using PowerPoint or Keynote.
• Special Projects: Support ongoing initiatives by tracking timelines, gathering inputs, and ensuring deadlines are met.
• Culture Building: Help drive team engagement through staff meetings, workspace setup, and organizing team-building activities.

What We’re Looking For

• Strong organizational and time management skills.
• Ability to prioritize multiple tasks while maintaining accuracy and attention to detail.
• Excellent written and verbal communication abilities.
• Demonstrated discretion in handling confidential or sensitive information.
• Flexible, proactive, and comfortable working both independently and as part of a team.
• High emotional intelligence and ability to work across various personality types and leadership styles.

Qualifications

• High school diploma or equivalent required.
• Minimum 3 years of administrative support experience.
• Strong experience supporting senior leaders in a fast-paced, dynamic environment.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Familiarity with Zoom, Microsoft Teams, and other virtual meeting platforms.
• Experience with Keynote and AI tools (e.g., ChatGPT, Microsoft Copilot) is a plus.
• Experience with budget tracking and expense processing preferred.
• Ability to work occasional non-standard hours as needed.

Preferred Traits

• Previous experience supporting operations or leadership teams.
• Self-starter with strong initiative and problem-solving mindset.
• Tech-savvy and quick to adopt new tools and systems.
• Detail-oriented and highly organized.
• Comfortable working in a high-paced, evolving environment.
• Collaborative and team-focused mindset.

Job Tags

Similar Jobs